Melbourne School of Engineering

Manager, Student Service Delivery

Contact Rebecca regarding:

• Management of Engineering Student Centre
• VTAC Load Management
• Fees and Fee Remissions
• Academic Misconduct
• General Misconduct
• Language and Learning Skills Unit Services Coordination of Contracts/Services
• Late Special Consideration
• Special Consideration Appeals
• Student Grievances and Appeals
• Student Grounds Approval

Manager, Student Advice & Enrichment

Linda Levey
E:
Ext. 44628
Old Engineering G39A

Contact Linda regarding:

• Management of Course Advise Team
• Quarterly Reporting (Course and Subject changes)
• Subject Changes
• Course Changes
• Cross Institutional Studies (out)
• Enrolments (Undergraduate and Postgraduate Coursework) face-to-face
• Web pages – transition
• GQLs Reporting
• Exemptions from Practical Work
• Alloc8 organisation (with teaching staff)
• Results Confirmation on Merlin
• Student Record Cards
• Subject Tables

Student Enquiries & Teaching Administration Manager

Jo Cunsolo
E:
Ext. 46657
Old Engineering
G39A

Contact Jo regarding:

• Management of Student Enquiries Team
• Management of Teaching Liaison Team
• VTAC guide
• Handbook
• Supplementary Examinations
• Tutor Surveys
• Fixing any clashes on Alloc8
• Letters to students (ad hoc)

Manager, Academic Policy

Michele Velik
E:
Ext. 46785
Old Engineering G37

Contact Michele regarding:

• Management of Admissions, Scholarships and Prizes Team
• VTAC Selection
• Access Melbourne
• School Education Committee (Executive Officer)
• Scholarships (Coursework Postgraduate and Undergraduate) - University driven
• GQLs Reporting (temporary)
• Undergraduate / Postgraduate Coursework Academic Policy
• Honours calculation and policy

Admissions Officer

Contact Susan regarding:

• Cross Institutional Studies (in)
• Community Access Program (CAP)
• Direct Admissions (Undergraduate and Postgraduate Coursework)

Admissions & Examinations Officer

Contact Siew regarding:

• Internal/Guaranteed Transfers
• Mid Year Entry
• Honours Program Administration (BCS)
• Direct Admissions (Undergraduate and Postgraduate Coursework)
• Completions (Undergraduate and Postgraduate Coursework)
• Graduations (Undergraduate and Postgraduate Coursework)
• Honours calculation and policy

Course Adviser - Chemical, Biomolecular and Biomedical Engineering

Lisa Hayes
E:
Ext: 46617
Old Engineering G42

Contact Lisa regarding:

• On-line enrolments
• Online course planning for following year
• Course Advice/ Course Plans and subject changes
• Credit
• Exemptions from Practical Work
• Fixing any clashes on Alloc8
• Alloc8 organisation (with teaching staff)
• Results Confirmation on Merlin
• Student Record Cards
• Pathways
• Intensive Classes
• Subject Tables

Course Adviser - Civil & Environmental Engineering

• Study Abroad
• Student Exchange (incoming)
• Course Advice/ Course Plans and subject changes
• Credit
• Estimated Completion Dates (ECDs)
• School Board of Examiners
• Exemptions from Practical Work
• Fixing any clashes on Alloc8
• Alloc8 organisation (with teaching staff)
• Results and Examinations Processing (Undergraduate and Postgraduate Coursework)
• Results Confirmation on Merlin
• Student Record Cards
• Pathways
• Intensive Classes
• Subject Tables

Course Adviser - Civil & Environmental Engineering (Postgraduate)

• On-line enrolments
• Online course planning for following year
• Course Advice/ Course Plans and subject changes
• Credit
• Exemptions from Practical Work
• Fixing any clashes on Alloc8
• Alloc8 organisation (with teaching staff)
• Results Confirmation on Merlin
• Results and Examinations Processing (Postgraduate Coursework)
• School Board of Examiners
• Student Record Cards
• Study Abroad
• Student Exchange (incoming)
• Pathways
• Intensive Classes
• Subject Tables

Senior Course Adviser - Computer Science & Software Engineering

• Study Abroad
• Student Exchange (incoming)
• Course Advice/ Course Plans and subject changes
• Credit
• Estimated Completion Dates (ECDs)
• School Board of Examiners
• Exemptions from Practical Work
• Fixing any clashes on Alloc8
• Alloc8 organisation (with teaching staff)
• Results and Examinations Processing (Undergraduate and Postgraduate Coursework)
• Results Confirmation on Merlin
• Student Record Cards
• Pathways
• Intensive Classes
• Subject Tables

Course Adviser - Electrical and Electronic Engineering

Malu Ferrer
E:
Ext. 43141
Old Engineering G39

Contact Malu regarding:

• Course Advice/ Course Plans and subject changes
• Credit
• Exemptions from Practical Work
• Fixing any clashes on Alloc8
• Alloc8 organisation (with teaching staff)
• Results Confirmation on Merlin
• Student Record Cards
• Pathways
• Intensive Classes
• Subject Tables
• Checking student records/pending course plans on Merlin

Course Adviser - Mechanical Engineering

• Accreditation support
• Course Advice/ Course Plans and subject changes
• Credit
• Exemptions from Practical Work
• Fixing any clashes on Alloc8
• Alloc8 organisation (with teaching staff)
• Results Confirmation on Merlin
• Student Record Cards
• Pathways
• Intensive Classes
• Subject Tables

Student Support Office

Michelle Delafontaine
E:
Ext. 47837
Old Engineering G39

Contact Michelle regarding:

• Student Progress (Unsatisfactory Progress Committee, Mandatory Departmental Interviews and Mandatory Student At Risk Interviews)
• Alternative Examination Arrangements
• Orientation and Academic Advice Days
• Student Transition Activities (in)
• Web pages – transition
• Student Clubs and Societies Support
• Students with Disabilities / Mental Health issues
• Student Mentor / Study Group Facilities Coordinator
• Special Consideration
• Student Ambassador Leadership Program

Senior Student Enquiries Officer

Contact Graham regarding:

• Student Newsletters and communications
• Language and Learning Skills Unit Services Coordination
• Assignment pick up (student pick up of assignments)
• Bulk Student Emails
• Fixing any clashes on Alloc8
• Mail out to students
• Student Record Cards
• Mail, Pigeon Holes & Courier (for Student Services staff)
• Pathways
• LEC Keys
• BBQs (Hire and Upkeep)
• Melbourne Model Enquiries

Student Enquiries Officer

Contact AmberLouise regarding:

• General Enquiries (Teaching or Student related)
• Leave of Absence (Undergraduate and Postgraduate Coursework)
• Discontinuations (Undergraduate and Postgraduate Coursework)
• Deferrals
• Student Files
• Student Access Cards
• Language and Learning Skills Unit Services Coordination
• Fixing any clashes on Alloc8
• Mail out to students
• Student Record Cards
• Document/image scanning
• Mail, Pigeon Holes & Courier (for Student Services staff)
• Pathways
• LEC Keys
• Open Day Coordination
• VTAC Change of Preference Day Coordination

Student Enrichment Coordinator

Contact Hiroko regarding:

• Student Exchange (incoming and outgoing)
• Study Abroad
• Student Transition Activities (out)
• Web pages – transition
• Ausaid
• ESOS information provision

Project Officer

• Vacation Work Certificates
• Internships and work experience (for students)
• Zero point work experience/reflective journal

Scholarships and Prizes Officer

Rosa Nacli
E:
Ext. 47149
Old Engineering G37

Contact Rosa regarding:

• Scholarships (Coursework Postgraduate and Undergraduate) - Trust/Donor and bequest driven
• Prizes (Coursework)
• Dean's Honours List

Teaching Liaison Coordinators

• Departmental Academic Affairs Committees (Executive Officer)
• Academic and Planning Committees (Executive Officer)
• Exams - coordination, liaison and policy
• Supplementary Examinations
• Tutor Surveys
• Reception & General Enquiries (in Department) (Shared Responsibility with EAs)
• Tutor Assistance
• Assignment distribution (to academic staff for marking)
• Departmental Board of Examiners
• Teaching Room bookings (ad hoc)
• Class / student information from Merlin (including photos)
• Course Notes
• Final Year Project Administration
• Requesting Timetable changes with timetabling office
• Results Upload on Merlin
• Student Record Cards
• Timetable (Undergraduate and postgraduate Subjects)
• Tutorial Allocation and Lists
• Undergraduate and Postgraduate Handbook entries (online)
• Mail, Pigeon Holes & Courier (for Departmental staff – in conjunction with EA))
• Quality of Teaching Surveys
• CD Resources
• Examinations timetables and papers
• Intensive Classes
• LEC Keys
• Course work camps, Study Tours and Fieldwork
• Basic LMS Support (Minn Stewart in the ELU can Provide Expert Assistance)
• Exit Interviews
• Staff - Student Group Meetings

Nasrin Hashimi
(Electrical & Electronic)
E:
Ext: 49203
Rm 309, Bldg 379

Natalie Rhook
(Computer Science & Software)
E:
Ext: 41300
ICT Building

Jan McVicker
(Civil & Environmental Engineering)
E:
Ext: 46789
Level 3, Bldg 174